Accounting & Reporting How-To Guides

  • Reconciling and Recording Credit Card Transactions in the General Ledger

    Review the procedures to record credit card journals in UCSF's PeopleSoft financial system following UCSF's credit card journal entry process.

  • Closing a Merchant Account

    Email [email protected] to request decommissioning of Merchant IDs and return of terminal equipment in order to protect from fraudulent use and ensure that continued merchant expenses are not incurred.

  • Working with Payment Processing Equipment

    Merchants who wish to obtain user guides for terminals at their location can find them in this section or contact [email protected] when troubleshooting issues with an existing terminal.

  • Requesting UCSF Deposit Supplies

    Departments send requests for UCSF deposit supplies to the Controller's Office Cash Operations Team.

  • Establishing Cash Handlers

    This article describes the requirements and procedures to establish Cash Handlers at UCSF.

  • Depositing Checks

    Review procedures to deposit checks, money orders, traveler's checks, and certified checks that are NOT received as gifts or for sponsored research or as payment for a department accounts receivable or auxiliary and administrative services invoice.

  • Custodial Review of Capital Assets

    This guide explains how Equipment Custodians or delegates review newly assigned assets in PeopleSoft Asset Management. It is important this process is completed as soon as possible after receiving notification of a newly assigned asset from Capital Asset Management (CAM).

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