Award Spending

The proper administration of an award, including award spending, is the responsibility of the Principal Investigator (PI) and department. It is important the PIs and departments understand the terms and conditions of the award in order to fulfill the requirements outlined by the awarding agency. PIs are responsible for oversight of financial, scientific, and compliance aspects of the award. PIs and departments exercise budgetary control and ensure that expenditures incurred are within the authorized budget and period and that only those costs that are allowable, allocable and reasonable are charged. Sufficient records to support sponsored project transactions must be maintained, available for audit, and demonstrate compliance with contract terms, UC policy, accounting guidance, and federal regulations.

Contracts and Grants Accounting (CGA) oversees post award compliance requirements, and provides tools and training to help the department in the proper administration of their awards.

Related Key Topics

• Research Administration System (RAS)
• MyReports, UCSF's Financial Reporting System
• Audits (how to survive an external audit)
• Award Modifications and Budget Adjustments
• Cash Handling
• Cost Sharing on Sponsored Awards
• Effort Reporting (retired)
• Award Verification
• General Ledger Verification
• Outgoing Subaward Process and Monitoring
• Program Income
• State Awards
• Understanding F&A Rates and Base Codes
• Additional Compensation for T32/F32 Postdoctoral Fellows from Federal Funds