How to Prepare for the 2022-23 Fiscal Year-End Funding Rollover Process

The fiscal year-end funding rollover program is scheduled to run at the end of June 2023. This process requires a "freeze" period during which Funding Entry Initiators and Approvers cannot enter, update, submit, or approve funding transactions in UCPath. Review important dates, deadlines, and actions below, as well as how to get help during this year’s rollover activities.

About the Fiscal Year-End Funding Rollover Process

Funding for the distribution of payroll expenses is entered and recorded in UCPath on a fiscal year basis. At fiscal year-end, central processing units at the UCPath Center run the fiscal year-end funding rollover process to create funding distributions for unexpired fund sources for the next fiscal year. This eliminates the need to re-enter funding for payroll distributions that continue beyond the current fiscal year.

The rollover process determines how position funding is established for the next fiscal year.

  • If the position’s Funding End Date is blank, the rollover process will create a new funding distribution row for the new fiscal year.
  • If the position’s Funding End Date has expired, the rollover process will replace the expired funding chartstring with the department default chartstring.
  • Position funding chartstrings containing inactive projects will be replaced with the department default chartstring.

Fiscal Year 2022-23 Dates, Deadlines, and Actions

Date/Deadline Department Action UCPath Action
June 22 No department action required. Academic renewals for HCOMP faculty July 1 extensions will be updated in UCPath through a mass academic renewal process. Includes only renewals approved through APRP.

By June 22

 Review current fiscal year funding distribution lines and make any updates required for funding changes to roll forward into the next fiscal year. As a best practice, the Funding End Date should be left blank for all distribution rows.  
By June 22 Funding Entry Approvers review and approve/deny all funding entry updates required for funding changes to roll forward into the next fiscal year.  
From 8 a.m. on June 23 to 12 p.m. on June 29 Funding entry freeze: updates prohibited during Fiscal Year End Funding Rollover processing. UCPath Center will execute the Fiscal Year End Funding Rollover process for position funding created using the Salary Cap / Multiple Component of Pay (MCOP) Funding Worksheet as well as non-MCOP funding created using the main Funding Entry page.

Beginning June 30

Funding Entry Initiators can enter new funding for faculty with no compensation change who need to have their funding sources reallocated.

  
Beginning June 30 Departments review position funding in MyReports for distributions appearing on the department default chartstring (i.e., Project = 2222222). Funding entry updates should be initiated and approved before the next funding entry deadline.  
By July 7 No department action required Academic renewals for July 1 compensation will be updated in UCPath through a mass academic renewal process. This date is tentative and depends on UCPath Center deadlines.
Beginning July 10 For faculty who receive a July 1 compensation change, have distributions set up on capped funding sources and have a compensation rate that is over the salary cap, Funding Entry Initiators must enter new funding using the Salary Cap/MCOP Funding Worksheet to align distributions with new component pay amounts.  
Beginning July 10 The Payroll Office will publish and distribute funding rollover error reports for review by department transactors. Reports provide error details for position level funding that did not roll over.

Funding entry for these positions should be entered and approved before the next payroll deadline.		  

Help Resources