Contracts and Grants Accounting (CGA) is pleased to share the following additional enhancements to the Research Administration System (RAS) to further aid department research administrators in identifying and reconciling sponsored research payments. These changes are part of the CGA Support Team’s ongoing efforts to streamline sponsored research collections and payment processes, to improve transparency, and to improve internal controls.
Better Labeling to Identify Payment Entered Dates
To better reflect data displayed in RAS and to avoid unnecessary confusion:
- The Deposit/Payment Inquiry Report column previously labeled as “Accounting Date” is now “Payment Entered Dt”.
- Likewise, “Payment Date” is now “Payment Entered Dt” in the Invoice/Payment Recon report (available from the RAS Award Profile) to align labels between the two reports.
Payment Action Dates in Deposit/Payment Inquiry Report
The Deposit/Payment Inquiry Report now includes the dates payments were applied to or unposted from sponsored research invoices. Clicking Applied Details in any completed row will display invoice details in a pop-up window, including all awards, invoices, and amounts applied, credited, and/or unposted for the payment.
See the How to Run RAS Inquiries training guide for step-by-step instructions to access the report.
Bill to Sponsor
As part of our efforts to improve data transparency, CGA worked with UCSF IT to provide access to the Bill to Sponsor in RAS. RAS users can now review the Bill to Sponsor on either the Award Details or Award Contacts tab in the Award Profile.
While this information will typically mirror the primary sponsor, awards that use a third party payer will reflect that payer in the "Bill to Sponsor" field.
If you have questions regarding any of our collection and payment processes, email [email protected].