MyTime has a new go-live timeline:
- Biweekly employees will go live with the biweekly pay period beginning Sunday, May 11, 2025.
- Monthly employees will go live with the monthly pay period beginning Sunday, June 1, 2025.
The MyTime project team continues working to ensure that all timekeeping and scheduling components of the new system are ready for launch.
Below is a quick refresher on what’s changing with MyTime. As we approach the new go-live timeline, look for more details about how to get ready, including training and cutover actions from current systems to MyTime.
What’s Changing with MyTime
MyTime will modernize our timekeeping and scheduling tools to help all employees accurately capture and validate their time worked and time off. MyTime will replace the HBS Timekeeping System and four scheduling systems used by UCSF Health (Clairvia, StaffReady, OnOrOff, and symplr).
As you prepare for the transition to MyTime, be aware of the following timekeeping changes that impact non-exempt (hourly) employees across both campus and UCSF Health.
- Timekeeping: All non-exempt (hourly) employees will be expected to clock in and out for every scheduled shift and meal period using an available clocking option – UCSF computer workstation, time clock, kiosk, or optionally, a mobile device.
- Rounding: For payroll purposes, the current practice of rounding to the nearest quarter hour (15 minutes) when clocking in and out at the beginning and end of each shift remains the same. However, when clocking in and out for a meal (lunch/dinner), exact times will be recorded without rounding.
- Attestation: Non-exempt employees will be prompted at the end of each shift to verify their time stamps and confirm meal and rest breaks were provided and taken.
Exempt (salaried) employees do not report hours and will continue to only record leave like vacation, sick leave and PTO, using a new timesheet interface conveniently available from computer workstations or mobile devices.
More information is available on the MyTime project website, including answers to common questions. Have a different question? Please contact your department’s MyTime Change Agent.