Essential MyTime Resources for Employees, Managers, Timekeepers, and Schedulers
Review the top MyTime support resources to help every role complete timekeeping tasks accurately and efficiently.
To support the UCSF community in using MyTime—the University’s timekeeping and scheduling system—resources are available to assist employees, managers, timekeepers, and schedulers in completing critical tasks efficiently and accurately. During implementation, the MyTime project team developed tailored learning paths, training materials, and job aids to meet the needs of diverse roles across UCSF.
Below is a reminder of the most useful resources for your role in MyTime, with links to the corresponding webpages for more information.
Top Resources for Employees
Employees use MyTime to manage their work schedule, submit leave requests, and record time worked and time away. Training and job aids are available to help navigate the system and comply with UCSF policies.
Learn how to log into MyTime, access devices for clocking, and manage your schedule.
Leave Balances and Time Off
Review demonstration videos and the step-by-step guide to submit time off requests.
UCPath continues to be the system of record for calculating most leave accruals and leave balances. You can view your balances in UCPath and view your balances in MyTime. See Understanding Leave Balances in MyTime and UCPath for differences between these systems.
Access step-by-step instructions for common timekeeping tasks, such as approving your timecard and fixing missed punches.
Voluntarily download and install the UKG Pro mobile app to access MyTime on your personal device.
Top Resources for Managers
Managers play a crucial role in overseeing employee schedules, approving timecards, and ensuring compliance with UCSF policies. The following tools help streamline managerial responsibilities in MyTime.
People Manager Quick Start Guide
Review timekeeping and scheduling responsibilities, tools for managing timecards and leave requests, and resources to help your team.
Access guides for approving timecards, resolving exceptions, managing employee schedules, and reviewing accrual balances.
Delegation Tools
Assign access to a delegate and manage reporting relationships in MyTime.
Pay Period Close Responsibilities
Managers play a pivotal role in ensuring that timecards accurately reflect the hours worked and are free of pay-impacting exception errors.
If timecard errors are identified or if pay-impacting timecard exceptions (like a missed punch) were not resolved before the payroll processing cut-off, a timecard adjustment– also known as a historical timesheet correction – must be submitted to the Payroll Office.
Top Resources for Timekeepers and Schedulers
Administrative support roles such as timekeepers and schedulers require specialized training to assist managers and departments with timekeeping and scheduling activities.
Timekeeper and Scheduler Training Paths
Learn about required training for administrators in departments using Core Scheduling, Advanced Scheduling, and Clinical Scheduling Extensions.
Timekeeping and Scheduling Job Aids
Access instructions for creating schedules, managing pay codes, editing shifts, and defining time periods.
MyTime Advanced Scheduling Calendar
Schedule creation adheres to a standard six-week process to generate skeletal schedules, open employee request periods, and balance and post final schedules.
Moving Beyond Our Initial Go-Live
The Controller’s Office is committed to supporting the UCSF community in adapting to MyTime and ensuring compliance with timekeeping policies.
The MyTime Customer Council was established to strategically guide the evolution of the MyTime system, streamline processes and ensure compliance. Learn how you’re represented and how to contribute your ideas for improving MyTime.
Keep informed of MyTime updates where you normally receive finance and human resources news, like the Controller’s Office Newsletter, HR Update, and Managers Weekly.
If you encounter challenges or have questions about MyTime, contact UCSF’s Payroll Timekeeping team, who can connect you with the right support resource.