It’s time to prepare for the launch of MyTime, our new integrated timekeeping and scheduling system.
MyTime will go live on May 11 for biweekly employees and June 1 for monthly employees. It’s your responsibility to complete the required training before go-live to ensure you are prepared.
Self-paced eLearning for all employees is now available in the UC Learning Center. Click the links below to review your training path.
Salaried (Exempt) Employees
| Course ID | Course Name | Delivery Format | Estimated Duration (minutes) | Availability |
|---|---|---|---|---|
| MYTIME_101 |
MyTime: Timekeeping for Salaried Employees This self-paced eLearning course is intended for salaried employees. In this course, learn how to access your timecard, report time away, approve your timecard at the end of a pay period, view your accrual balances, and submit time-off requests in the MyTime solution. |
eLearning | 30 minutes | eLearning is now available in the UC Learning Center (MyAccess login required): https://courses.learning.ucsf.edu/?eCourse=723925 (opens in new window). |
Hourly (Non-Exempt) Employees
| Course ID | Course Name | Delivery Format | Estimated Duration (minutes) | Availability |
|---|---|---|---|---|
| MYTIME_100 |
MyTime: Timekeeping for Hourly Nonexempt Employees This self-paced eLearning course is intended for hourly employees. In this course, learn how to access your timecard, record time on your timecard, attestation, review totals, correct common issues, view your accrual balances, and submit time-off requests in the MyTime solution. |
eLearning | 45 minutes | eLearning is now available in the UC Learning Center (MyAccess login required): https://courses.learning.ucsf.edu/?eCourse=723921 (opens in new window). |
Employees in UCSF Health cost centers implementing MyTime's Advanced Scheduling module will be required to complete an additional self-paced eLearning course to learn how to use self-scheduling features.
| Course ID | Course Name | Delivery Format | Estimated Duration (minutes) | Availability |
|---|---|---|---|---|
| MYTIME_102 |
MyTime: Employee Self-Service in Advanced Scheduling This self-paced eLearning course is intended for employees that use MyTime Employee Self-Service tools. Participants will learn how to define availability, submit self-scheduling requests, request to pick up available shifts, swap shifts with other employees, and more! Hands-on activities in a simulated MyTime environment will provide learners the opportunity to practice completing common tasks. |
eLearning |
60 minutes |
eLearning is now available in the UC Learning Center (MyAccess login required): https://courses.learning.ucsf.edu/?eCourse=723921 (opens in new window). |
Answers to Common Questions
Have a different training question? Email the MyTime training team.
Are all UCSF employees required to complete training?
Timekeeping training is required for all employees who currently use the HBS Timekeeping System or whose hours are sent to HBS from Clairvia or symplr.
UCSF employees who do not currently use the HBS Timekeeping System are not required to complete MyTime timekeeping training at this time. This includes medical residents who use MedHub and employees of Benioff Children's Hospital Oakland. If you need further assistance, email the MyTime project team.
When is the due date to complete training?
- Timecard training for all employees will be available on April 14 and should be completed by all employees before their respective timekeeping go-live:
- May 11 for employees paid biweekly
- June 1 for employees paid monthly
- Additional training for employees in UCSF Health cost centers implementing MyTime Advanced Scheduling will be available on April 14 and should be completed before the May 11 go-live for biweekly employees.
How do I determine if my cost center is implementing Advanced Scheduling?
Most cost centers that currently use Clairvia, StaffReady, OnOrOff, or symplr scheduling systems will move to MyTime Advanced Scheduling. You can download this Excel reference guide to look up your department/cost center (MyAccess login required).
How can I confirm if I am a non-exempt (hourly) or exempt (salaried) employee?
The Fair Labor Standards Act (FLSA) is a Federal law that sets out various labor regulations, including whether employees are exempt or non-exempt from FLSA overtime regulations. The UC systemwide Compensation Office, in compliance with the legal requirements of the FLSA, establishes the overall FLSA exemption status for jobs (University of California, Policy PPSM 30).
Ask your manager or supervisor if you don’t know your FLSA exemption status. You can also confirm your FLSA exemption status using your job code; see How to Determine FLSA Exemption Status for step-by-step instructions.
What if I have concerns about completing training in time for go-live?
If you do not believe you are able to complete training during your regular work hours, please talk to your manager.