Here is what you need to know when it's time to approve timecards for the pay period.
Managers and those who support timekeeping as timekeepers and delegates play a pivotal role in ensuring that timecards accurately reflect the hours worked and are free of pay-impacting exception errors. Below are quick and easy steps follow to help support the review and approval of timecards.
The steps below are in addition to daily activities managers should complete throughout the pay period, including:
See Actions during the pay period in your People Manager Action Checklist for more details.
Key Dates for the May 11 - 24, 2025 Biweekly Pay Period
- Sunday, May 25, by 11:59 p.m.: Employees must review, edit, and approve their timecard in MyTime.
- Tuesday, May 27, by 6 a.m.: Managers (or delegates) must review, edit, and approve all timecards in MyTime.
Note: the first manager timecard approval due date is on the Memorial Day holiday. Consider establishing early employee timecard approval due dates to ensure you can review, edit, and approve timecards before the established deadline. We encourage all employees working weekday shifts to complete timecard approvals by Friday, May 23.
Run the Pay Period Review Dataview
At the end of the pay period, run the Pay Period Review Dataview before you approve timecards to ensure the timecards are clean and complete.
To access the Dataview:
- Managers can access the Pay Period Review Dataview from the Dataviews tile on your home page.
- Or, navigate from the main menu to Dataviews & Reports > Dataview Library. Find the Pay Period Review dataview in the Timekeeping section.
- For step-by-step instructions, see How to Run a Dataview.
To enter your Dataview criteria:
- Use a convenient prebuilt Hyperfind, such as “Direct Reports” or “All Biweekly Employees” to filter your Dataview for only the employees you want to review. Or, Create a Personal Hyperfind to quickly isolate the population you want to review in the Dataview.
- Be sure to select the appropriate timeframe for review. If you are accessing the Dataview after the end of the period to perform approval for a pay period, select the pre-configured value Previous Pay Period. If you are reviewing timecards during the current pay period, select the value of Current Pay Period.
Information to Confirm in the Pay Period Review Dataview
For each of your direct reports (or for each employee where you are delegated timekeeping responsibility), review and take action as needed:
- No hours on a scheduled day
- A Missed In Punch, Missed Out Punch or Unexcused Absence will lead to no hours on the timecard.
- Any number signifying occurrences in these columns indicates an error on the timecard that must be resolved.
- Total Scheduled Hours vs Total Actual Hours
- Total Actual Hours include normal work hours and overtime, normal hours should not exceed 80 per pay period.
- Total Scheduled Hours should match Total Actual Hours for the pay period, unless overtime is worked.
- Overused leave will lead to less hours paid to the employee
- Review the Overused PTO, Overused Sick, and Overused Vacation columns to ensure appropriate leave was used.
- Employee and Manager Approval
- Full employee and manager approval for the period is required and should be indicated in the Employee Approval Status and Manager Approval Status columns respectively.
Approve Employee Timecards
Once you have completed your review you can approve timecards all at once from the Pay Period Review Dataview or from the Employee Summary page.
- Select the check box next to each employee name.
- From the Approval menu, select Approve Timecard.
Step-by-step instructions for both methods are available in the Approve Employee Timecards job aid.
You're all done. Thank you for ensuring your employees are paid timely and accurately!