MyTime Minute: April 28, 2025

MyTime Minute: What People Managers Need to Know Now

MyTime Minute: What People Managers Need to Know Now
April 28, 2025

MyTime Minute is a resource for people managers during UCSF’s timekeeping and scheduling system transition. Check your inbox for periodic updates and find more information at tiny.ucsf.edu/mytime.

What’s Happening Now

Early Access to the MyTime production environment is now open for managers, schedulers, and timekeepers to complete the following:

  1. Set up manager delegation
  2. Validate your direct reports
  3. Validate imported schedules and/or build schedules
  4. Enter skills in HR Umbrella (advanced scheduling departments)

Take action before UCSF’s go-live on May 11 to ensure your team’s schedules are accurate and complete and your team is ready for timekeeping.

How to Log into MyTime

On Monday, April 28, managers/supervisors with direct reports and all users granted the Timekeeper and Scheduler roles for go-live received an email with MyTime login instructions. Follow the instructions provided to log into MyTime from any web browser. If you did not receive the MyTime Minute message, email [email protected].

How to Get Started: Review Your Action Checklist

Step-by-step instructions, video demonstrations, and job aids are available to walk you through actions to complete during early access, between April 28 and May 10.

  1. Go to the MyTime People Manager Action Checklist.
  2. Click Actions to complete during early access: April 28 – May 10, 2025.
  3. Follow your step-by-step instructions for departments implementing Core Scheduling or Advanced Scheduling.

Your checklist includes actions previously announced that you may still need to complete, as well as additional actions to follow after go-live.

How to Get Help If You Need It

Support options are available during early access if you encounter issues.

  • Go to the MyTime Help page for details.
  • Join a support session to get help with Core Scheduling and Advanced Scheduling data entry:
    • Core Scheduling and Timekeeping: drop-in sessions offered daily
    • Advanced Scheduling: sessions were pre-scheduled with Health cost centers and are by invitation only
  • Contact the Controller's Office Solution Center:

What’s Next: Key Dates

  • April 28 - May 10: MyTime early system access for managers, timekeepers, and schedulers - more details on required cutover actions to follow
  • May 11: MyTime go-live for biweekly employees
  • June 1: MyTime go-live for monthly employees

In Case You Missed It

  • Download the MyTime mobile app. All employees can now download and connect to the MyTime mobile app ahead of our May 11 go-live. Share this link with your team: tiny.ucsf.edu/mytimemobile
  • Cutover schedules detail timekeeping transitions, including the import of approved time off requests and leave balances into MyTime, and the transition from legacy scheduling systems to MyTime. Review the MyTime Cutover Schedule for details

Resources for People Managers