MyTime Minute: May 13, 2025

MyTime Minute: What People Managers Need to Know Now

MyTime Minute: What People Managers Need to Know Now
May 13, 2025

MyTime Minute is a resource for people managers during UCSF’s timekeeping and scheduling system transition. Check your inbox for periodic updates and find more information at tiny.ucsf.edu/mytime.

What’s Happening Now: MyTime Is Live for Biweekly Employees

MyTime launched on Sunday, May 11, 2025. The May 9 message to all employees included step-by-step instructions for biweekly employees to log in and get started using MyTime.

Monthly employees will begin using MyTime with the June pay period and should continue tracking time in HBS through the end of the May monthly pay period.

What’s Happening Now: Managers, Schedulers, and Timekeepers

Managers of biweekly employees (or their delegates) should log into MyTime daily to monitor notifications, resolve timekeeping exceptions, manage schedules, and review time off requests. It is essential to address timecard errors and pending timecard changes promptly.

Actions to take during the pay period are listed in your people manager action checklist. See Actions to take beginning on May 11, 2025 (biweekly go-live).

Your checklist highlights tiles on your home page designed to help you monitor timekeeping and scheduling activity:

  • My Notifications
  • Manage Timecards
  • Pending Employee Timecard Changes
  • Manage Schedule

Discover ten common questions that managers can address without needing to log a support ticket. Give these a try, and if you still need help, reach out to the project team using the contacts below.

How to Get Help If You Need It

Important Update: We’ve adjusted our support hours. Starting today and through Tuesday, May 27, support is available from 6 a.m. to 9 p.m. on weekdays and 8 a.m. to 5 p.m. on weekends.

  • Go to the MyTime Help page for details.
  • Join a daily support session for core scheduling/timekeeping, advanced scheduling, and nursing support.
  • Reach out to the project team using the contacts below.

What’s Next: Key Dates

  • May 25: Employee timecard approval due in MyTime for the May 11 – May 24 biweekly pay period
  • May 26: Manager timecard approval due in MyTime for the May 11 – May 24 biweekly pay period
  • June 1: MyTime go-live for monthly employees

In Case You Missed It

  • MyTime job aids provide a quick reference for employees and managers to complete common tasks. Employee job aids are available in English, Spanish, Traditional Chinese, Simplified Chinese, Russian, and Tagalog. New job aids are being added at: controller.ucsf.edu/reference/mytime-training-job-aid-library
  • Cutover schedules walk through system transitions, including the import of approved time off requests and leave balances into MyTime, and the transition from legacy scheduling systems to MyTime. Review the MyTime Cutover Schedule for details: controller.ucsf.edu/reference/mytime-cutover-schedule

Resources for People Managers