About MyTime
Learn about the vision for the MyTime project and how the project team is organized.
What Is MyTime?
MyTime is an initiative to modernize our timekeeping and scheduling processes into a single platform that addresses the complex and changing needs across UCSF.
To accomplish this, UCSF will implement Ultimate Kronos Group (UKG) Pro Workforce Management, a best-in-class scheduling, timekeeping and attendance platform that is easy to access, easy to use and improves the employee and manager experience.
MyTime is targeted to go live in Spring 2025:
- Employees paid biweekly will start using MyTime with the biweekly pay period beginning Sunday, May 11, 2025.
- Employees paid monthly will start using MyTime with the monthly pay period beginning Sunday, June 1, 2025.
- Managers, schedulers and timekeepers will have early access to the system beginning Monday, April 28, 2025, to enter schedules and perform additional cutover tasks.
Through the MyTime project, we will replace aging technology and provide streamlined scheduling and timekeeping capabilities that will better meet our changing business needs. By leveraging new technology and analytics capabilities, we anticipate the new system will improve the user experience, reduce administrative burden, and better enable UCSF to meet patient care and other workload needs.
Key Features
- Alignment: Brings together the advanced functionality from disparate systems that will replace the HBS Timekeeping System, and three scheduling systems used by UCSF Health (Clairvia, StaffReady and OnOrOff) to drive standardization and improved processes.
- Accessibility: Gives employees access to scheduling and timekeeping through multiple devices – timeclocks, desktop computers, kiosks and the option to use mobile phones.
- Timekeeping: Incorporates user-friendly navigation with tiles, menus, icons, and push notifications making it easy for employees to request leave, correct errors, view schedules and pick up available shifts where applicable.
- Scheduling: Offers managers real-time visibility of schedules and staffing to better align resources to workload and meet patient care needs while building team member engagement.
Click the videos below for a quick look at some of MyTime's key features for employees and managers.
Project Governance and Project Team
Our Executive Sponsors
Erin S. Gore
Senior Vice Chancellor, Finance and Administration
Sheila Antrum
Senior Vice President and Chief Operating Officer, UCSF Health
Our sponsors serve as lead champions for this project and are key partners in helping UCSF understand how the new, integrated timekeeping and scheduling system is an essential component in UCSF operations.
Our Executive Steering Committee
Our Executive Steering Committee, with wide representation across campus and UCSF Health, will provide oversight and will make timely decisions on requests escalated from the project team.
Acting as an enterprise-wide coalition, they will act as visible project champions throughout their representative organizations to engage our community and to communicate key project messages regarding progress, timelines, and training.
Alesia Woods
Vice Dean, Administration and Finance, School of Pharmacy
Angelie Khu
Staffing & Operations Director, School of Pharmacy
Christine Montgomery
Chief Administrative Officer, Department of Emergency Medicine
Corey Jackson
Associate Vice Chancellor and Chief Human Resources Officer, Human Resources;
Senior Vice President, Human Resources, UCSF Health
Eunice Stephens
Associate Dean and Chief of Staff, School of Dentistry
Garima Srivastava
Vice President and Associate Chief Information Officer for Enterprise Systems, Information Technology
Hazel Atangan
Human Resources and Special Projects Director, Office of the Executive Vice Chancellor & Provost
James Wentz
SVP & Chief Financial Officer, UCSF Health
Jana Avila
Chief of Staff, Student Academic Affairs
Joanna Trammell
Chief Operating Officer, Campus Life Services
Kay Burke
Chief Nursing Informatics Officer, UCSF Health IT
Lorina Gee
HR Supervisor, School of Nursing
Maddy Pearson
Chief Nursing Executive, UCSF Health
Marissa Currie
Associate Chief Coms Officer, UCSF Health
Mark Rauschuber
Vice President and Chief Information Officer, UCSF Health
Mike Billings
Executive Director Internal Communications, Office of Communications
Patrick McClain
Executive Director, HR Shared Services, Human Resources
Sarah Dungan
BCH Controller, UCSF Health
Shannon Turner
Associate Vice Chancellor and Controller, Controller's Office
Our Project Leadership Team
Our Project Leadership Team oversees project delivery and ensures policies and procedures are followed. Work on the project is organized into workstreams where core activities will include gathering requirements, building and testing the new system, and supporting the UCSF community through the transition to new tools and processes.
- Amy Kangwankij, Clinical Nurse Informaticist, Health Informatics
- Angela See, Executive Director of Business Services, UCSF Health Office of the COO
- Ashley Penny, Financial Services Director, Controller's Office
- Cheryl Drassinower, Director of Academic Human Resources
- Craig Johnson, Clinical Nurse Informaticist, Health Informatics
- Daniel Peck, UKG Technical Manager, IT Payroll Systems
- Erica Rajabi, Vice President of Women's Health and Adult Services
- John Kim, Finance Director, Shared Services, UCSF Health
- Julie Millhollon, Human Resources Performance Analyst, Human Resources
- Kerry West, Program Manager, Program Management Office
- Rob Van Slooten, Senior Program Manager, Program Management Office
- Shauna Strong, Interim Dir, People & Culture, Campus Life Services
- Shoba Dandillaya, Labor and Employee Relations Consultant, Human Resources
- Shylah Conway-Hamilton, Assistant Controller, Strategic Initiatives, Controller's Office
- Suchitra Kandhi, Director of Business Systems Technology, IT Financial Systems
- Susan Walker, Senior Manager, Audit & Advisory Services
- Victor Jimenez, Division Manager, School of Medicine
UCSF Workstream Leads
Scheduling Workstream
Jessica Pfannenstiel, Radiology Services Manager, UCSF Health
Kara Taylor, Project Manager, Health IT Project Management Office
Timekeeping Workstream
Cindy Chiu, Payroll Systems Support Manager, Controller's Office
Technical Workstream
Carrie Gatlin, Associate Director, ERP and HR Technology, IT
Change Management Workstream
Michelle Geromel, Program Management Office