Accounting & Reporting How-To Guides

  • Processing Capital and Operating Equipment Leases

    This guide outlines the steps to process capital, operating, and finance purchase leases.

  • Processing Interlocation (ITF) and Intercampus (IOC) Transactions

    UCSF routinely conducts business with other campuses and with Office of the President (UCOP). This guide provides an overview of these transactions, describes how transactions are processed, and identifies resources for users who need assistance with related processing. These transactions are...

  • Cash Verification and Review

    The MyReports Transaction Detail Report contains a record of all cash transactions that have occurred and can be filtered for specific a department(s). The University defines cash as currency, coins, checks, money orders, Electronic Fund Transfer (EFT), and e-commerce transactions such as credit...

  • Physical Inventory Custodian Schedule

    UCSF Physical Inventory Custodian Schedule 2025 - 2027 Cycle

  • Performing Physical Verification of Capitalized Assets

    This guide outlines the steps required to complete physical verification of all capitalized assets listed in the UCSF asset management database.

  • UC Guidelines - California Partial Sales and Use Tax Exemption

  • Doing Business with UCSF Health

  • Chartfield Set-Up Matrix

    Outlines the reasons for requesting a new Chartfield, and how the set-up and request are coordinated.

  • Establishing Journal Preparers and Approvers in PeopleSoft

    Establishing Journal Preparers and Approvers in PeopleSoft Take the two-part online course “Understanding PeopleSoft Journals” in the UC Learning Center. Completion of this course is required for access to PeopleSoft General Ledger and Journals.

  • Chart of Accounts Fund Tree

  • Combo Edit Rules

    Use the Combo Edit Guide to identify which chartfield combinations may or may not be used together. It is especially useful when planning or troubleshooting journals which have unusual combinations of chartfields.

  • Equipment Account Codes

    Account Description 51321 Spon proj equip >$5K, non-comp 51322 Spon proj computer >$5K 51323 Spon proj software >$5K 52303 MC USE-equipment less than $5K 52304 Computers less than $5K 52305 Software...

  • Handling ITF and IOC

    UCSF routinely conducts business with other campuses and with Office of the President (UCOP). These transactions are divided into four categories:

  • Using the GL Verification Tool

    The General Ledger (GL) Verification online tool streamlines the General Ledger Verification (GLV) process with the goal of ensuring overall reasonableness of department financials. The tool uses a risk and sampling approach rather than a full reconciliation.

  • Department Accounts Receivable Remittance Information

    Customers who receive an invoice for use of property or receipt of goods or services provided by a UCSF department (other than from UCSF Health or for a sponsored project), should use the following information to prepare payments. Payments that include all the necessary information are more easily...

  • Buying Capital Equipment

    This guide provides the necessary resources to assist with the purchase of capital equipment at UCSF.

  • GL Verification Guidelines

    It is the responsibility of each department to ensure that financial transactions recorded in the general ledger are in accordance with all relevant policies, regulations, and sponsor or donor terms and conditions. The following guidelines are provided for Verifiers and Approvers when using the GL...

  • Submitting Department Accounts Receivable Invoices

    Department accounts receivable (Dept A/R, also known as Sundry Debtor) invoices are provided to external customers (customers not affiliated with the University of California) who use UCSF property or receive goods or services and do not make payment at the time of service. External customers must...

  • Viewing Asset Management Reports

    The Asset Management Report can be found under the Transactional Reports tab in MyReports. There are numerous ways to search for and filter data in MyReports to meet your needs. For inventory purposes it is easiest to search by Custodian Name or Custody Code. These fields are in the Report...

  • Student Accounting for Administrators

    The Student Accounting Team works with departments to disburse funds to students and post doctoral candidates. 

Pages