Requesting Equipment Inventory Modifications

Key Concepts

Campus Equipment Custodians and authorized delegates use the Equipment Inventory Modification Request (EIMR) process to modify or dispose of inventory equipment assigned to their departments. Only department-delegated Equipment Custodians with authorized access can submit the electronic EIMR in PeopleSoft Asset Management, and no equipment may be removed from the premises without an approved EIMR.

For equipment purchased with sponsored awards, it is the department's responsibility to first verify that the disposal is allowable and that the University has title (ownership) to the equipment. If unsure, please review with the award’s Research Services Analyst (RSA) or the PI.

Equipment Custodians and delegates use the electronic EIMR submission process in PeopleSoft to submit the following modification and disposal requests for equipment assigned to their Custody Code(s):

• Addition
• Cannibalized
• Destroyed
• Fabrication
• In-Place Sale
• Lost
• Stolen
• Surplus
• Trade-In
• Transfer Custody
• Transfer External

As a Custodian, you can submit the EIMR form in PeopleSoft to the Capital Accounting Team (CAM) for review and approval. Custodial Delegates can submit the EIMR form to the Custodian who must approve prior to CAM review and approval. You will receive notification emails to inform you when the EIMR form status has changed.

The Asset Management WorkCenter is available to help Custodians and Custodial Delegates manage EIMR submissions and track their progress.

Any historical EIMR forms submitted and processed in paper format will be tracked and managed outside of PeopleSoft Asset Management.