Automatic Award Advance Requests Update

As previously reported in our January 2016 Newsletter, effective September 1, 2015 advances are being automatically authorized within 60 days of the continuation period beginning date with a budget of 50% of next year funding (approximately 6 months spend) for the future Activity Period where the award has:

  • A continuation or supplement in progress (confirmed by CGA with the Contracting Officer)
  • No past due receivable older than 90 days
  • Active certifications/protocols (as needed) are in place or in progress
  • Not been classified as a clinical trial

If you have an award that meets the criteria for automatic advance but an advance is not established within 30 days of the continuation period beginning date, please open a ServiceNow ticket by sending an email to [email protected] with documentation that supports the criteria listed above.

If you have an award that does not yet have a continuation or supplement in progress but you have a firm commitment from the sponsor for the next budget period, please include that in your request. A correspondence record in CACTAS (Centralized Agreement Contact Tracking and Approval System) is required for approval of the automatic advance. For more information, see the Automatic Advance Procedures.