Postdoctoral Scholars to Use HBS for Personal Time Off (PTO) and Sick Leave Reporting Starting in November

As announced in the October Controller’s Office Newsletter, postdoctoral scholars will begin using the Huntington Business Systems (HBS) to report and track personal time off (PTO), sick leave, and other leaves beginning in November 2017.

Required Department Actions

Departments should have received information from HR Postdoc Shared Services on how to review and reconcile PTO and sick leave balances, and assign HBS timesheet groups and approvers. Please review the spreadsheets and return them to HR Postdoc Shared Services by November 8 to ensure your postdocs are properly established in HBS.  Use the Find Your HR Representative Search to find and contact your Postdoc Generalist if you have questions about the spreadsheets.  

HBS Access

Access to HBS will be available to postdoctoral scholars and departments on November 20, 2017.  Current postdoctoral scholars and their department assigned timesheet group approvers will be automatically granted access to HBS; no action is required by the postdoctoral scholar or approver. Newly appointed or reappointed postdoctoral scholars and their timesheet group approvers will be automatically granted access to HBS after HR enters their appointment.  

November Leave Reporting in HBS

Postdoctoral scholars should use HBS to report any leave usage for November 2017.  The deadline for submission for department approval is December 7.  The regular monthly deadline for postdoctoral scholars to complete and submit their HBS timesheet (recording leave used or no leave used) is the fifth (5th) business day of the month.

Training

There will be separate training sessions for postdoctoral scholars and department managers and approvers. Choose a single session from the following list to attend in person or by WebEx.  Registration is not required.  

Audience Date Time Location
Postdoctoral Scholars November 2 1 to 2 p.m. N 721 Parnassus
  November 9 1 to 2 p.m. WebEx Meeting Number: 997 309 634
Audio Dial-In: +1 415-514-1000
Access Code: 997 309 634
No password
Department Managers and Approvers November 2 2:30 to 3:30 p.m. N 721 Parnassus
  November 9 2:30 to 3:30 p.m. WebEx Meeting Number: 997 309 634
Audio Dial-In: +1 415-514-1000
Access Code: 997 309 634
No password

Contact Information

If you have questions about HBS, contact the Controller's Office Solution Center.