Escalation Process for Overdue Effort Reporting Certifications – 10 Day Past Due Notices

October 28, 2018, was the deadline for effort reporting certifications for the January 1 to June 30, 2018 period. To ensure that all effort reports are certified in accordance with policy, Contracts and Grants Accounting (CGA) has initiated escalating notifications as described in the Effort Report Escalation Process. The goal of the process is to help ensure all UCSF effort reports are certified as timely as possible and to prevent moving charges associated with uncertified reports to the department that owns the award.

First notifications at 10 days past due have been sent to department Effort Reporting Coordinators (ERCs) with a listing of all open effort reports in their departments and a corresponding link to the Effort Reporting System (ERS). At 60 days past due, notifications will be sent to ERCs and Principal Investigators (PIs), listing all outstanding open effort reports for their awards and a link to the ERS system. Email notifications will be sent to the Chair or equivalent for all outstanding reports at 100 days past due.

As a reminder, University policy requires Principal Investigators and other faculty to certify their own effort reports since they are in the best position to understand how they spend their time in support of the various activities in which they are engaged. Also, effort reports of staff employees who work for more than one Principal Investigator should have the “Report requires multiple certifications” box checked on the effort report to ensure that the effort report is accurately certified.

The Effort Reporting System is accessed through MyAccess. If you have login or other technical issues, contact the IT Help Desk at 415-514-4100, option 2. If you have questions or concerns about the effort reporting process, the effort reporting follow-up process, or if you are uncertain about how to proceed or obtain recertification, contact Contracts & Grants Compliance.