Tips & Reminders - Handling of Calendar Year-End Gift Checks

Donor checks, whether received in person or by mail, should always be deposited within 24 hours as required by UC policy. Departments should forward the check and copies of the required documentation to the gift lockbox for deposit and processing by Gift Administration using these addresses:

By U.S. Mail
By Courier (e.g., Federal Express, etc.)
UCSF
PO Box 45339
San Francisco, CA 94145-0339
Lockbox/Item Processing Operations
MUFG Union Bank, N.A.
Attn: UCSF Foundation Lockbox 45339
1751 Harborbay Parkway, Suite 100
Alameda, CA 94502

 

Use the forms and instructions available at Gift & Foundation Accounting on the Controller's Office website to ensure timely and accurate processing. The current Gift Transmittal Form should be used for all gift checks sent to the gift lockbox. You should provide your donor with the Donor Wire Transfer Instructions for gifts that will be made by wire. For stock and mutual fund donations, please contact Gift Administration Customer Service at (415) 476-3952 for instructions.

All gifts received in 2018 will be receipted for tax year 2018. To enable Gift Administration to properly receipt all gifts constructively received (as defined by the IRS) by UCSF in 2018, include the following information:

  • If you receive the check by mail, send the envelope and check, along with any other documents sent by the donor
  • If the donor hands you a check, send the check along with a note indicating the date you received the check from the donor

If you have any questions about these procedures, contact Gift Administration Customer Service.