During tax season, the Controller’s Office must review all IRS Forms 1099-MISC issued to UCSF to verify if tax has been withheld and to report and reclaim withholding amounts. As forms are issued by many parties with varied relationships to UCSF, we need your help to ensure that we review each form. Consult the following guidelines to identify when you may receive a Form 1099-MISC issued to UCSF and how to submit it to the Controller's Office for review.
What is Form 1099-MISC?
Form 1099-MISC (Miscellaneous Income) is used to report miscellaneous payments made by businesses and business owners to a person (non-employee) or business during the calendar year. Businesses and business owners file this form if they paid a person (non-employee) or business:
- At least $10 in royalties or broker payments in lieu of dividends or tax-exempt interest.
- At least $600 in:
- Services performed by someone who is not your employee
- Prizes and awards
- Other income payments
- Medical and health care payments
- Crop insurance proceeds
- Cash payments for fish (or other aquatic life) you purchase from anyone engaged in the trade or business of catching fish
- Generally, the cash paid from a notional principal contract to an individual, partnership, or estate
- Payments to an attorney
- Any fishing boat proceeds
- In addition, Form 1099-MISC is used to report direct sales of at least $5,000 of consumer products to a buyer for resale anywhere other than a permanent retail establishment.
Why might you receive a Form 1099-MISC?
If your department or a departmental Project received revenue noted in the list above for a given tax year, you should expect to receive a Form 1099-MISC. If you provided a Form W-9 with UCSF’s tax identification number you may also receive a Form 1099-MISC, as businesses use the W-9 information to complete a 1099-MISC.
Why does the Controller's Office need to review all Form 1099-MISC?
We review all 1099-MISC forms issued to UCSF to verify if tax has been withheld. If tax withholding is reported, we work with UCOP to report and reclaim the amounts, as the Regents of the University of California is an exempt organization and is not required to pay federal and state income taxes.
What you should do if you receive a Form 1099-MISC?
If you receive a Form 1099-MISC related to UCSF business (not a personal 1099-MISC form), e-mail the form as soon as possible to [email protected] with a subject that indicates the calendar year on the form followed by “IRS 1099-MISC.” Please include your name and phone number for any follow-up questions.