Effort Reporting Certifications Due by April 29, 2020

On March 1, 2020, the Effort Reporting System (ERS) will generate effort reports for the July 1 to December 31, 2019 period. Effort is required to be certified 120 days after the end of the reporting period. Given that this year is a leap year, effort reporting certifications for this period are due by April 29, 2020.

Per current UCSF Campus Administrative Policy 300-19, all personnel paid from, or with effort committed to, a federally sponsored project (including federal flow-through subcontracts that the campus receives as a second-tier contractor of a federal agency) are required to review, correct, complete, and certify effort reports semi-annually. Exceptions are pre- and postdoctoral individuals supported 100% by a fellowship (stipend) with no additional employment compensation, and college Work Study employees.

Effort reports for academic employees must be certified by the employee or by another responsible academic official who has first-hand knowledge of the work performed. Non-academic staff, postdoctoral scholars, and students cannot certify effort reports. Their effort must be certified by a responsible official who has firsthand knowledge of the effort using a suitable means of verification that the work was performed.

You can access the Effort Reporting System through MyAccess. If you have login or other technical issues, contact the IT Help Desk at 415.514.4100, option 2. If you have questions or concerns about the effort reporting process, email CGA Compliance.

We encourage you to review your Effort Reporting Coordinator (ERC) at this time. It is the department's responsibility to ensure that the ERC role is appropriately assigned and current in both PeopleSoft and ERS. If you need to change your ERC, request that your department Access Administrator update this information. Two actions are required by the Access Administrator:

  1. Update the ERC using the Department Role Maintenance function in PeopleSoft, and
  2. Submit ERS User Access Forms to activate the new ERC and deactivate the previous ERC.