Effort Reports due by August 30, 2020

Effort reporting for the January 1 to May 2, 2020 period is due by August 30, 2020. If you have not yet certified, please complete the certification process as soon as possible to ensure UCSF meets the required 100% certification rate.

Due to the transition to UCPath on June 1, the current effort reporting certification period is limited to effort data as recorded in UCSF’s legacy PPS system for the January 1 to May 2, 2020 period. On July 1, 2020, the Effort Reporting System (ERS) generated effort reports for the January 1 to May 2, 2020 period. Effort reporting certifications for this period are due by August 30, 2020.

Per UCSF Campus Administrative Policy 300-19, all personnel paid from, or with effort committed to, a federally sponsored project (including federal flow-through subcontracts that the campus receives as a second-tier contractor of a federal agency) are required to review, correct, complete, and certify effort reports semiannually. Exceptions are pre- and postdoctoral individuals supported 100% by a fellowship (stipend) with no additional employment compensation, and college Work Study employees.

Escalation Process for Overdue Effort Reporting Certifications

The escalation process for overdue Effort Reporting Certifications for the July 1 to December 31, 2019 period is ongoing. The goal of the process is to help ensure all UCSF effort reports are certified and to prevent moving charges associated with uncertified reports to the department that owns the award. For more information on the escalation process, please refer to the announcement in the May 2020 Controller’s Office Newsletter.

The Award Verification Project at UCSF

As announced to the research administration community during the March 2018 Research Administration Town Hall, the Award Verification Project at UCSF was formed to explore opportunities under Uniform Guidance to eliminate the administrative burden of effort reporting and costs associated with supporting the Effort Reporting System (ERS). Stay tuned for updates in future editions of the Controller's Office Newsletter about the Award Verification Project and future award verification activities.

For more information on the current effort reporting process, visit the Effort Reporting System page on the Controller's Office website.

  • The Effort Reporting System is accessed through MyAccess. If you have login or other technical issues, contact the IT Help Desk at 415-514-4100, option 2.
  • If you have questions or concerns about the effort reporting process, the effort reporting follow-up process, or if you are uncertain about how to proceed or obtain recertification, contact Contracts & Grants Compliance.