Mandatory Use of the General Ledger (GL) Verification Online Tool Begins March 2021

The General Ledger (GL) Verification Online Tool will become the official system of record for campus General Ledger verification activities in March 2021. Beginning with transactions recorded in the February 2021 General Ledger, use of the GL Verification Online Tool will be mandatory.

General Ledger verification is a key departmental internal control and is a requirement per Campus Administrative Policies. Use of the GL Verification Online Tool ensures a consistent process and facilitates compliance monitoring across all departments. The Compliance Dashboard section within the tool provides departments with reports to monitor the status of verification activities for their area. The current status of monthly GL verification using the Online Tool will also be displayed in the new Award Verification Tool scheduled for deployment in April 2021.

Departments not currently using the GL Verification Online Tool to complete required monthly verification should consult the General Ledger Verification page on the Controller’s Office website. This page provides detailed information on the purpose of this key internal control as well as details on using the GL Verification Tool and its features.

Since its initial deployment in 2018, the Controller’s Office in collaboration with the GL Verification Advisory Group has implemented improvements to the user experience. Notable enhancements include:

  • reports to monitor the status of verification activities and manage department users
  • the initiation of adjustment journals from within the tool
  • the ability to filter data and verify by Principal Investigator, Award, and Project

All campus departments should review the User Management section within the tool to ensure user access is up to date. Departments can request user role assignment changes via their Access Administrator.

If you have any questions about GL verification or this change, email [email protected].