As previously announced, UCPath will not be available to any employees or transactors from noon on Friday, December 10, to 6 a.m. on Monday, December 13.
During this outage window, the UCPath Center will perform a technical upgrade to the underlying Oracle PeopleSoft HCM platform. UCSF employees, managers, and department transactors will see minimal to no changes to their experience using UCPath as a result of the upgrade.
Review and follow the deadlines and additional actions below to minimize impacts resulting from the upgrade and outage period. If you need further assistance, select from the list of UCPath support contacts on the UCPath at UCSF website.
Employees are encouraged to plan ahead and to the extent possible, access UCPath online prior to the outage start at noon on Friday, December 10. Biweekly employees who do not access earnings statements for the December 8 payday prior to the outage start will need to wait until UCPath online is available on December 13.
During the outage, the UCPath Center will continue to be available for support by phone during business hours. Note that UCPath Center staff will not have access to UCPath online during the outage.
UCSF Health transactions submitted in PeopleConnect should
- Not have a start date between December 7 and 10 for new hires and rehires
- Not have a pay period start date of December 12 for transfers (lateral, promotion, demotion)
All transactions pending approval should be approved or denied prior to the upgrade.
- Fiscal year 2020-21 funding transactions in pending approval status will be denied centrally, by 3 p.m. on December 9.
- Funding Entry Initiators will receive notification of any denied transactions.
- While we do not expect these transactions need to be re-entered, the Copy feature allows you to re-enter and submit a transaction based on a denied transaction.
- Current fiscal year funding transactions in pending approval status should be approved or denied by 3 p.m. on December 9.
- Funding Entry Approvers should review pending transactions in their Worklists and take appropriate action.
- As a reminder, the Funding Entry Initiator name is replaced with “Service Batch User” once a transaction has exceeded 3 days in pending approval status.
- On November 17, funding entry users were emailed a link to a list of pending funding transactions by Position Department.
- New funding can continue to be submitted and approved up to 3 p.m. on December 9.
- Transaction processing can resume beginning at 6 a.m. on December 13. Take note and plan for the following funding entry deadlines for upcoming pay periods after the upgrade is complete:
- December 15: biweekly pay period ending December 11
- December 27: monthly pay period ending December 31
- December 28: biweekly pay period ending December 25
All transactions pending approval should be approved or denied prior to the upgrade.
- Direct retros initiated prior to July 2021 and still in pending approval status will be denied centrally by 3 p.m. on December 9.
- Salary Cost Transfer Initiators will receive notification of any denied transactions.
- Direct retros initiated since July 1, 2021 and still in pending approval status should be approved or denied no later than 5 p.m. on December 7.
- Salary Cost Transfer Approvers should review pending transactions in their Worklists and take appropriate action.
- As a reminder, the Salary Cost Transfer Initiator name is replaced with “Service Batch User” once a transaction has exceeded 3 days in pending approval status.
- On November 17, salary cost transfer users were emailed a link to a list of pending direct retro transactions by Position Department.
- New direct retros can continue to be submitted and approved up to 5 p.m. on December 7.
- Transaction processing can resume beginning at 6 a.m. on Monday, December 13. Take note and plan for the remaining salary cost transfer batch processing deadlines in December. Direct retros must be approved by 5 p.m. to be included in the batch.
- Monday, December 13
- Friday, December 17
- The last day to submit new Late Cost Transfers prior to the outage window was November 29. Late Cost Transfers submitted by November 29 will be either approved by December 7, or CGA Compliance will discuss re-entry with the initiator for after the outage period.