This reference guide describes the use and structure of work rules in MyTime and provides a list work rules and links to instructions on how to select a work rule on the schedule or timecard.
In MyTime, all employees are assigned a pay rule that defines how employees are paid for different types of time, such as regular hours, overtime, vacation, or sick time. The pay rule reflects the pay policies stipulated in the employees’ union contract or in UC policy. Think of the pay rule like a standard base used to calculate the different types of time.
However, there are situations when the assigned pay rule will need to be adjusted to accommodate circumstances such as shift changes or specific types of work like call back, time on call, or in charge time. In these situations, the work rule is used to adjust how the assigned pay rule is applied. This is called a work rule transfer in MyTime. Selecting the work rule in the timecard tells the system to calculate the specific type of work (for example, call back).
Work rules in MyTime replace the use of some pay codes in HBS. Review the HBS Paycode to MyTime Mapping lookup tool for details.
Work rules are divided into 3 parts:
- Bargaining Unit (first two characters): tells MyTime what set of pay rules to apply to the employee
- Work Schedule (next five characters): tells MyTime the set hours and overtime threshold for the employee
- The first number is the employee’s daily work hours
- The second number is the overtime threshold - do they earn overtime for working more than 40 hours in one work week or more than 80 hours in two work weeks (less common)
- Type of Work (remaining characters): tells MyTime the type of work to be performed
Example: 9908-80Hosp Callback
| Bargaining Unit | Work Schedule | Type of work |
|---|---|---|
| 99 | 08-80 | Hosp Callback |
When applying work rules to schedules or timecards, work rules are available from a drop down list and are built from valid combinations of the following available component values.
| Component | Values Available for Selection | Description |
|---|---|---|
| Bargaining Unit | 99 | Non-Represented |
| CX | Clerical and Allied Services | |
| EX | Patient Care Technical | |
| HX | Health Care Professionals | |
| K2 | Skilled Craft | |
| NX | Registered Nurses | |
| PA | Police Officers | |
| RX | Research Support Professionals | |
| SX | Service | |
| TX | Technical | |
| Work Schedule | 08-80 | |
| 08-40 | ||
| 10-80 | ||
| 10-40 | ||
| 12-80 | ||
| 12-40 | ||
| Type of Work | Callback | Used when an employee is called back to work with no time on call. Ensures employee is paid required minimums and premiums. |
| Charge | Used when an employee is acting as in charge lead. Ensures employee is paid required premiums. | |
| Court Time | Police Court Time used to pay the 3hr minimum hours when employee is coming in just for court time. | |
| Hosp | Nurse Supervisor who is nonrepresented. Used to transfer back to home work rule. | |
| Hosp Callback | Nurse Supervisor used when an employee is called back to work with no time on call. | |
| Hosp TOC | Nurse Supervisor Time on call used when an employee is required to be available for work or timely return to work when called to work. | |
| NoRBS | Used when there is no 6-hour rest between break but premium should not be paid. | |
| SGT | Police Sergeant used to transfer back to home work rule | |
| SGT Callback | Police Sergeant used when an employee is called back to work with no time on call | |
| SGT TOC | Police Sergeant time on call used when an employee required to be available for work or timely return to work when called to work. | |
| Telephone Hearing | Police Telephone Hearing used to pay the minimum hours when employee is coming in just for a telephone hearing. | |
| TOC | Used when an employee is required to be available for work or timely return to work when called to work | |
| TOC Restricted | Used when an employee is required to restrict personal activities so that they are available to return to work when called to work. | |
| Voluntary Temp Reassign | Used when an employee voluntarily asks to transfer from a fixed evening or night shift. Will not pay differential. | |
| WaiveConsc | Used when an employee elects to waive the consecutive day premium. Will not the consecutive day premium. |
For step-by-step instructions on entering work rules: