UCSF Financial Systems

Software systems support most of our financial, educational and research actions. The Controller’s Office provides business support for the following financial systems:

diagram of UCSF financial systems

  • Connexxus is a UCOP portal for booking/planning university travel.
  • Effort Reporting System (ERS) provides a system for principal investigators, managers, and staff to review and certify effort on federally-sponsored projects.
  • HBS Timekeeping System is an online time and attendance system for use by all academic and administrative staff (exempt and non-exempt employees) who earn leave.
  • MyExpense is an automated employee reimbursement system for travel and entertainment. 
  • MyReports is UCSF's campus-wide reporting solution that provides financial and human resources data for users at all levels of our organization.  MyReports includes data beginning with Fiscal Year 2013-14. 
  • Online Payroll Personnel System (OLPPS) is the system of record for payroll and personnel. Online Payroll Time Reporting System (OPTRS) is a sub-system of OLPPS and is used to enter Late Pay, Retroactive Pay, and other Pay adjustments.
  • PeopleSoft is a financial system that encompasses transactions for payment (Accounts Payable), sponsored project proposal and award management (Research Administration System or RAS), journals (General Ledger), and equipment asset tracking (Asset Management).
  • WebLinks is used for historical data (through February, 2014) reporting in the previous chart of accounts. Historic data prior to July 2013 was not converted to the current chart of accounts and is not available in MyReports.

Requesting Access to Systems

System Access Policies

Access to, and use of, University electronic information resources must be performed in a manner that ensures the confidentiality, integrity, and availability of University resources and must be conducted in full compliance with federal and state law and University policies. Access Administrators and Central Campus units that grant access to financial and personnel data are responsible for:

  • Ensuring that access is granted in accordance with University of California policies and that only Authorized and Authenticated staff is granted access.
  • Periodic review of work by staff with access to confidential data to ensure such data is secured and not inappropriately shared or misused.
  • Fully informing staff of their responsibility to hold such information confidential.
  • Timely review of access privileges and for revoking access privileges upon termination or when job duties no longer require a legitimate business reason for access.
  • Ensuring access for affiliates follows established policy and is limited to affiliates who require access to enable the University to operate efficiently and/or for departments to process payments or other financial transactions related to the affiliate.

Sharing of sensitive electronic information with University administrative units is allowed for legitimate business needs. However, permission for access to information or release and/or disclosure of information should be granted in conformance with University policy and applicable laws by the University authority that has been assigned overall management responsibility for the information.

Support Contacts

Contact the Controller's Office Solution Center for help with the following systems:

  • Connexxus
  • HBS Timekeeping System (functional questions)
  • MyExpense
  • MyReports
  • OLPPS/OPTRS/Web EDB

Contact the IT Help Desk for help with the following systems

  • Effort Reporting Systems (access questions)
  • HBS Timekeeping System (technical questions)
  • PeopleSoft
  • WebLinks