MyTime is officially live for monthly employees with the June 2025 monthly pay period. This marks an important milestone in our journey to connect operations across our campus and clinical settings on a single platform.
Review actions below and important reminders for all employees and managers and supervisors.
MyTime Actions for Monthly Employees
Find the actions you need to take on your checklist.
Go to MyAccess (opens in new window) to log into MyTime. You will be prompted to log in using your MyAccess username and password.
If you are not connected to the UCSF network, you will receive a DUO push notification to verify your identity. Use of the Virtual Private Network (VPN) is not required to access MyTime.
- If you need more help using MyAccess, see MyAccess Single Sign-On (opens in new window) and Multi-Factor (Duo) Authentication Methods (opens in new window) .
- If you have favorites saved in MyAccess, click Manage Favorites to find and add MyTime to your list of saved applications.
Transition Reminders for Monthly Employees
- Complete and submit your May 2025 timesheet in HBS by Friday, June 6.
- Your first monthly timecard submission in MyTime will be for the June 2025 pay period, which is due July 8.
- Campus employees who don’t currently use the HBS Timekeeping System aren’t transitioning to MyTime. This includes Medical Residents using MedHub and academic appointees without salary. If you have questions, ask your manager or department administrator.
MyTime Actions for Biweekly Employees
Review ongoing daily actions for timekeeping and scheduling on your checklist.
If you are eligible to receive compensatory time off (CTO), the annual election period is now open to elect CTO in lieu of overtime being paid out. Review how to complete your CTO election in MyTime.
MyTime Actions for Managers, Schedulers, and Timekeepers
Monthly Timesheets
Remember to review and approved monthly timesheets in HBS for the May 2025 pay period by June 10.
In MyTime, manager (or delegate) approvals continue to be due by the seventh business day following the end of the monthly pay period. Your first monthly timecard approval in MyTime will be due July 10 for the June 2025 pay period.
Biweekly Timesheets
As previously announced, Managers now have more time to complete biweekly timecard approvals. The Payroll Office extended the cut-off time for manager approval of biweekly employee timecards to 6 a.m. on the Tuesday following the end of the biweekly pay period.
The cut-off time for managers (or their delegates) to approve timecards for the May 25 - June 7 pay period is now 6 a.m. on Tuesday, June 10.
Your People Manager Action Checklist provides quick access to job aids to monitor and resolve timecard exceptions, review/approve pending time off and pending timecard change requests, review timecards for pay period close, and more.
How to Get Help
Daily support session during our go-live transition will continue during the first week of June. Review the schedule on the MyTime Help Page.
You can also review MyTime Frequently Asked Questions for answers to common questions before reaching out for help.
Support is available from 8 a.m. – 5 p.m., Monday through Friday.
- Email: [email protected]
- Phone: 415.476.2126
- Submit a ticket (opens in new window)
Review more details on the MyTime Help page.