News From the Controller's Office

Accounting and Reporting

  • In September, several new Business Units will be created in PeopleSoft.  These new Business Units are designed to facilitate consolidated financial reporting for both UCSF and Office of the President (UCOP), and should only be used by the Controller's Office and UCSF Health accounting teams. The new Business Units will have a naming...

Accounts Payable (AP) and Travel

  • Over the past several months, department representatives, Medical Center Accounts Payable, and Campus Accounts Payable have been meeting to discuss improvement ideas for MyExpense.  Although not all the improvement ideas can be implemented at this time, we are pleased to announce the first set of improvements to MyExpense that will be ...
  • The UC Office of the President (UCOP) Central Travel Office is pleased to announce the release of a freshly designed Connexxus travel portal, featuring a new webinar section allowing users to easily locate popular travel educational sessions. Other enhancements include: A rebranded Resources section with intuitive sorting capabilities making...
  • The University of California Office of the President (UCOP) Central Travel Office hosts webinars to educate and inform UC travelers on travel benefits and topics. Click the session title to register for the session(s) that interest you: Myth or Truth: Connexxus Fares are More Expensive - September 7 at 11 a.m. (30 minutes) Airfare inventory...
  • The University of California has signed a systemwide agreement with Peninsula Visa for visa and/or passport services. Peninsula Visa has a user-friendly site, with a very useful live chat functionality, that will walk you through the necessary information should you need to obtain or expedite a visa or US passport. When placing an order online,...

Cash Handling and Petty Cash Administration

  • A number of Campus and Medical Center units currently use different vendors for their online commerce needs, resulting in inconsistent processes and security standards. To improve services for Campus and Medical Center departments, and to address heightened data security obligations, UCSF will be implementing an enterprise e-commerce solution. We...

Contracts and Grants Accounting

  • The Post Award Management (PAM) training series is designed as an introduction to post award processes for new employees and is also a good refresher for those seeking a basic process review. There are five separate two-hour modules in the PAM series; the PAM series is presented twice per year. Currently scheduled and available for registration...
  • On September 1, 2017, the Effort Reporting System (ERS) will generate effort reports for the January 1 to June 30, 2017 period. Effort reporting certifications for this period are due by October 28, 2017. Per current UCSF Campus Administrative Policy 300-20, all personnel paid from, or with effort committed to, a federally sponsored project (...
  • The next Research Administration (RA) Town Hall is scheduled for September 19 from 10 a.m. to noon.   The RA Town Hall is offered quarterly and has only been available via live stream this year. In honor of Research Administrator’s Day and based on last year’s very successful event, we will hold the September 19 Town Hall in ...
  • Contracts & Grants Accounting (CGA), with the help of IT, is making two changes in the Research Administration System (RAS) to help better manage our sponsored projects.  Both changes are to RAS Project Information; one change will help us better account for program income on federal awards, and the other will allow for project specific...
  • It has been over a year since Contracts & Grants Accounting (CGA) announced organizational changes in the July 2016 Controller's Office Newsletter.  Over the last year, CGA staff have transitioned into their new teams and roles, welcomed new staff to fill open positions, completed multiple levels of training, and continued to make system...

MyReports

  • Two enhancements have recently been made to the Sponsored Projects Balances Report: Business Unit has been added to the output. A new Report Specific filter has been added. The filter is a checkbox labeled “Include Inactive Project-Activity Periods” and allows users to include or exclude inactive Project-Activity Periods. By default, the...
  • Based on input from the Contracts & Grants Accounting (CGA) team, the Sponsored Awards Summary Report now only displays the most current Invoice Type assigned to the Project.  Although changes to the invoice type for an award are relatively rare, this modification helps prevent potential confusion for awards with a history of more...
  • The Oracle databases used by MyReports will be upgraded on Sunday, September 17, 2017.  MyReports will be offline and unavailable to all users during the upgrade process and is expected to be available no later than Monday, September 18 at 7 a.m.

Payroll

  • In the August Distribution of Payroll Expense (DPE) Report, you may see small payments being made as part of a UC systemwide settlement. The payments are comprised of two parts: an overtime adjustment paid on DOS code OTA and liquidated damages paid on DOS code LQD. The Payroll office systematically processed the one-time payment to...