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The following chart describes the selections for Flow Through Type that appear on the Flow Through detail page when creating a Subcontract proposal in RAS. When your proposal has an Agreement Type of Subcontract, you are required to select a Prime Sponsor and a Flow Through Type for your proposal....
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This Quick Reference Guide explains the procedures for payment remittance for all sponsored projects. Instructions include payment remittance procedures for both paper checks and electronic funds transfer (EFT).
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This table allows pre-award offices to easily compare preferable, acceptable, and not acceptable award terms and conditions along with other considerations and comments.
Required Award Term
Preferable Position
Acceptable Position
Not Acceptable Position...
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Award Purpose defines the type of sponsored award. For additional information on Award Purpose see the UCSF Research Administration Glossary located on the Office of Sponsored Research website
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Departments complete the Final Reporting Certification Form in the PeopleSoft Research Administration System (RAS) system as part of the Final Reporting Certification Process initiated by Contracts & Grants Accounting (CGA). CGA will notify the RSA and Principal Investigator (PI) by email when...
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This page describes the escalation process to ensure that effort reports generated from the Effort Reporting System (ERS) are certified timely. Contracts & Grants Accounting (CGA) retired ERS on June 30, 2022. The last effort reporting certification cycle at UCSF was completed in August 2020...
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Effective April 1, 2015, the following procedures will apply to foreign currency awards.
Exchange Rate Consideration
The exchange rate is the price of one currency expressed in terms of another currency. For example, the average exchange rate of the U.S. Dollar to the Euro for March, 2014 was...
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Award Requirements
All end of project financial reports must be received per the sponsor’s requirements and deadline.
The financial report must accurately account for all expenditures.
Institutions must liquidate all obligations incurred per the sponsor’s requirement and deadline.
All...
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This guide provides an overview of active attributes used in PeopleSoft/Research Administration System (RAS), as well as the situations in which each attribute would be added to an award. Attributes are added to an award during setup and can be modified later by Contracts & Grants Accounting (...
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The Educational Travel Grant Procedure was established to streamline the acceptance, processing, payment application, and close-out of nominal travel grants from select private sponsors. This procedure applies only to a small subset of travel grants and is not meant as a general substitute for...
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In August 2024, the Department AR Invoice Inquiry report replaced the weekly RAS A/R Aging Report posted on the Controller’s Office website. The RAS A/R Aging Report will longer be updated starting September 1, 2024.
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This quick reference provides brief a explanation of each PeopleSoft/Research Administration System (RAS) Award Milestone.
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Sample CGA notice of upcoming award termination.
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UCSF assigns the responsibility for financing overdrafts, unallowable charges and deficits as well as receiving surpluses to the department that owns the award. During the award lifecycle, situations may arise that require the use of a discretionary journal to transfer identified charges from an...
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This guide provides an overview of active terms used in PeopleSoft/Research Administration System (RAS), as well as the situations in which each term would be added to an award. Terms are added to an award during setup and can be modified later by Contracts & Grants Accounting (CGA) if the...
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A special state appropriation is a type of agreement which is a hybrid between a sponsored project and internal University of California agreement.
Special state appropriations exist for all four tenets of the Mission Statement of the University of California, San Francisco: Instruction, Research...
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New Award Setup
Process
When the appropriate unit within the Office of Sponsored Research (OSR) completes the input and loading of appropriate documents into the Centralized Agreement Contract Tracking and Approval System (CACTAS), they hand off the record to CGA by populating the “Award Set-...
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Slide deck from the UC Office of the President on the UC Effort Reporting System - Cost Sharing.
NOTE: The last effort reporting certification cycle at UCSF was completed in August 2020 for the period of January 1 through May 2, 2020. Effort reporting has been replaced by award verification.
