Resources for Administrators

The Online Payroll and Personnel System (OLPPS) is the University’s human resources and payroll system and contains a wide variety of employee demographic, employment and payroll data both current and historical. The PPS assists the Payroll Office in ensuring that all UCSF employees are paid in a timely and accurate manner that complies with State, Federal and University of California procedures and regulations, and that all payroll and benefit expenses are properly recorded in the University’s accounting systems

The HBS Timekeeping System (HBS) is an online employee timekeeping system that interfaces with OLPPS. HBS is:

  • a tool to complete, submit, review, approve and track vacation leave requests and employee timesheets in accordance with current UCSF HR pay and leave rules, policies, and labor contracts
  • required for all Academics and Staff who earn vacation and/or sick leave
  • not required for FSLA exempt Academics who do not earn leave (i.e., Residents, Emeritus Faculty, etc.)

Financial Administrator Guidance

Financial administrators use MyReports to view financial and human resources data. Not all payroll transactions are recorded on the MyReports Distribution of Payroll Expense (DPE) Report; see the job aid "Understanding Payroll Transactions on the TDR and DPE Reports" for more details.

Payroll expense/expenditure transactions are not conducted via financial journal. Use the Payroll Expense Transfer Uploader (PETU) or Uncapped-to-Capped Payroll Expense Transfer Uploader (U2C-PETU) to make corrections to payroll expenses recorded in the Distribution of Payroll Expense Report.

You may also find the following references helpful:

Assisting your Employees

Payroll Related Systems

Resources

Policies