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Article Contents
E-Verify Background and Implementation
Responsibilities of the Federal Contractor
Employing F-1 Students on Optical Practical Training
Where to Learn More
E-Verify Background and Implementation
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OLPPS, the Online Payroll and Personnel System, is used by authorized users at the University of California to document, search, update, and verify employee payroll and personnel information stored in an Employee Database (commonly referred to as EDB). OLPPS is the system of record for payroll and...
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On-cycle Payment
Off-cycle Payments
Expedited Pay through Pay Card
Expedited Pay by Accounts Payable Check
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Occasionally, a department may hire an employee who will be paid by the University yet will not physically work at the University. Regardless of where employees perform their duties, everyone employed within the United States must complete a Form I-9. The employee must also complete the...
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Earnings statements for earnings issued prior to UCSF's implementation of UCPath are available online via At Your Service Online (AYSO).
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In OPTRS, a Late Pay/Reduce Pay (EDLR) transaction is used to record a pay adjustment (LX) or reduce time (RX).
Some examples include:
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Governmental Accounting Standards Board (GASB) Statement #47 requires two classification types of termination benefits – voluntary and involuntary. Voluntary termination benefits include inducements to hasten separation from employment or as a result of voluntary termination. Involuntary...
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WebPAN is an Online Payroll and Personnel System (OLPPS) application that allows Mandatory and Non-mandatory Reviewers to review Post-Authorization Notification (PAN) actions.
Employees with OLPPS Employee Database (EDB) access are automatically granted access to WebPAN.
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The Online Payroll Time Reporting System (OPTRS) is a subsystem of the Online Payroll Personnel System (OLPPS). UCSF's payroll administrators use OPTRS to enter current time (pay based on actual hours worked) and adjustment transactions for all employees except Health Sciences Comp Plan Faculty....
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Information for prospective and current postdocs, postdoc alumni, and faculty mentors is available on the Office for Postdoctoral Scholars website.
In the Controller's Office:
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Web EDB is an OLPPS application that provides web-based access to the Employee Database (EDB). Web EDB has two functions: EDB Inquiry and EDB Update.
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All new Form I-9 and I-9 changes must be entered into Tracker I-9 Complete. You must complete Historical Section 3 in Tracker I-9 Complete when an employee:
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Page Center is a tool used for viewing Payroll/Personnel System reports. The tool is only available to central campus users in the Payroll Office, Human Resources, Budget Office, and ITS. Review the user guide and the list of reports for more information about Page Center.
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In the event that you must retroactively enforce a lower NIH Cap for pay transactions that have occurred in the past, the following payroll adjustments should be made:
Example: Effective January 1, 2012 the NIH CAP Rate on a fund/project was lowered from $199,700 ($16,641.67/MO) to $179,700 ($...
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Eligible employees earn vacation leave on a biweekly or monthly basis. For employees paid biweekly, vacation pay is recorded in the same earnings period as the leave is taken. For employees paid monthly, vacation pay is recorded in arrears.
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In order to ensure that campus records reflect an accurate furlough accrual balance, Departments must calculate the adjusted number of furlough hours to reduce, and then report adjustments to the furlough accrual balance directly in OLPPS. Adjustments made in OLPPS will periodically be captured by...
