News From the Controller's Office

Accounts Payable (AP) and Travel

  • Beginning Monday, September 17, all support for Accounts Payable (AP) and Travel and Entertainment will be managed by the Supply Chain Management (SCM) Accounts Payable Helpdesk. The Controller’s Office Solution Center will continue providing support for Accounts Payable and Travel and Entertainment through Friday, September 14. Support...

Contracts and Grants Accounting

  • If you prepare and submit proposals, manage research projects or financials, negotiate contracts and awards, or oversee research compliance, join us on Tuesday, September 25 to celebrate research administrators at UCSF. Research Administrator Day is observed nationally on September 25 to recognize the invaluable contributions made to the global...
  • To streamline UCSF policies related to Sponsored Award Management and to ensure they are up-to-date with references to applicable federal regulations, the following policy updates were recently released:  Policy 300-19 Expenditures of Sponsored Projects was updated to include relevant information from retired policies and updated...
  • Base Codes are established as a means to exclude different categories of cost so that Facilities & Administrative (F&A) costs are systematically recovered only on the direct cost basis appropriate for each funding mechanism and per sponsor terms. The base code, in combination with an indirect cost recovery rate, is how the...
  • In response to customer feedback requesting simplification of our email contacts, the [email protected] email address was deactivated, effective August 1, 2018. Direct all email for CGA Compliance to [email protected] Continuing through October 1, 2018, e-mail to the former compliance mailbox will be automatically re-directed to...
  • Health Resources & Services Administration (HRSA) has announced that a comprehensive site visit of the recipient in the first year is a requirement of any new award from their agency. This in-depth review is conducted by external consultants with HRSA involvement; it covers a programmatic, fiscal, and administrative review of the award....
  • The Payroll and CGA Compliance units recently conducted a LEAN study to create greater efficiencies in processing payroll expense transfers (PETs). The study resulted in the following process improvements, eliminating duplication of effort between the two units and creating value for our customers: Effective September, 2018, the ServiceNow...
  • The Post Award Management (PAM) training series provides an introduction to post award processes for new employees and is also a good knowledge refresher for those seeking a basic process review. There are five separate two-hour modules in the PAM series. The PAM series is presented twice per year. Currently scheduled and available for...
  • The next Research Administration (RA) Town Hall will take place on September 13 from 10 a.m. to noon in room 102 Rock Hall (Pottruck Auditorium) at Mission Bay. We encourage everyone to join us at Mission Bay, if possible. This is a great opportunity to meet others working on research administration at UCSF and to get your questions answered in...
  • On September 1, 2018, the Effort Reporting System (ERS) will generate effort reports for the January 1 to June 30, 2018 period. Effort reporting certifications for this period are due by October 28, 2018. Per current UCSF Campus Administrative Policy 300-19, all personnel paid from, or with effort committed to, a federally sponsored project (...

Payroll

  • Beginning in October 2018, student employees with certain appointment types will begin reporting work hours using Huntington Business Systems (HBS). Impacted Student Employee Populations Will begin to report hours using HBS: Student employees who are FLSA non-exempt, are paid biweekly, and today report hours using a paper time record...
  • The Payroll Office will begin offering an online payment option beginning in September 2018. UCSF employees will have the option to make credit/debit card payments on the Controller’s Office website by way of a secure payment gateway hosted by Authorize.Net. Online payments are intended for employees on unpaid leave who need to remit premiums in...