News From the Controller's Office

Accounting and Reporting

  • The ITS Recharge System is a web-based application that provides faculty and staff with tools to view details related to recharge including the Data Network, IT Field Services, telephones, and server recharges. ITS is hosting 90-minute training sessions designed to introduce department financial administrators and financial analysts to the ITS...

Accounts Payable (AP) and Travel

  • Be sure to follow these MyExpense tips and UC travel policy reminders to avoid delays in processing of your expense report so you receive your reimbursement quickly. Selecting an Authorized Approver If you are prompted for an Authorized Approver, enter an asterisk (*) in the field to see the list of Approvers who are authorized to...
  • Marriott now requires cancellation requests 48 hours prior to check-in; a change from the previous 24 hour notice. Any deviation from this new rule will result in fees (usually the cost of one night) that will not be reimbursed by UCSF. This change applies to nearly all Marriott brand hotels including Marriott and Sheraton hotels, and hotels that...
  • We have expanded the use of the Corporate Travel Card to allow paying for local meeting and entertainment related expenses. In the past, use of the Corporate Travel Card was limited to paying for meeting and entertainment expenses while on travel status. An example of a local meeting and entertainment expense is paying for a business meeting meal...

Contracts and Grants Accounting

  • The Post Award Management (PAM) training series is designed as an introduction to post award processes for new employees and is also a good refresher for those seeking a basic process review. There are five separate two-hour modules in the PAM series; the PAM series is presented twice per year. Currently scheduled and available for registration...
  • In order to meet new University of California Office of the President (UCOP) fiscal year 2017-18 reporting requirements and to improve contracts and grants accounting reporting capabilities, a number of Accounts have been renamed and added to the UCSF Account Tree. UCOP’s new FY2017-18 reporting requirements include segregating local and state...

MyReports

  • The MyReports Advisory Group was established to support the continuous improvement of MyReports and to ensure that the entire campus community has a voice in submitting, evaluating, and prioritizing new report development and enhancement ideas. Advisory Group members are nominated by the Control Points and actively gather and prioritize input from...

Payroll

  • The U.S. Citizenship and Immigration Services (USCIS) released a new Form I-9 (Employment Eligibility Verification) on July 17, 2017. Minor changes were made to the Lists of Acceptable Documents in Section C on page 4, and to the form instructions. No changes were made to Section 1 (Employee Information and Attestation), Section 2 (Employer or...
  • The June payroll journal (PR13D102) posted on July 7, 2017 incorrectly included the reversal of the June salary accrual for the June 18 to 30 biweekly pay period. The reversal of this June salary accrual should have been included in the July (period 01) payroll journal but was picked up prematurely due to an incorrect parameter setting in PPS. A...

General

  • The UCSF Controller's Office website has been redesigned to better meet user needs. The new site provides: Better search results, including the ability to search Newsletter articles The most frequently accessed topics are available on the first screen More user-friendly navigation On screen calendar with options to display the most popular...