The required actions for Campus and UCSF Health employees transitioning to MyTime are listed below. Completing these actions on time will help ensure that you are ready to use MyTime beginning with the biweekly pay period starting on May 11, 2025 and the monthly pay period starting on June 1, 2025.
Biweekly Employees
Employees paid biweekly will start using MyTime with the pay period beginning Sunday, May 11, 2025.
Actions to complete now
Complete your self-paced eLearning in the UC Learning Center. Review your training path and answers to common training questions to ensure you are prepared on day one.
Review the list of key changes to understand what's changing and not changing. Be aware of new policies and procedures that will take effect when MyTime goes live.
Review the cutover schedule to determine which dates and deadlines will affect your work.
Know your department's device plan for accessing MyTime and for clocking in and out for non-exempt (hourly) employees. If you don't know, check with your manager or supervisor. Learn more about device options.
Consider downloading and installing the MyTime mobile app. Follow step-by-step instructions to download and install the UKG Pro mobile app to be ready to connect to MyTime at go-live.
Actions to take beginning on May 11, 2025 (biweekly go-live)
On Sunday, May 11, all employees will receive an email with MyTime login instructions. Follow the instructions provided to log into MyTime and take the actions listed below.
Before midnight on May 11: complete timesheet activities in HBS for the biweekly pay period ending May 10, 2025.
- On Saturday, May 10 (or Sunday, May 11 for night shifts): if you clocked in for your shift using HBS, remember to clock out using HBS.
- By midnight Sunday, May 11: Review and submit your timesheet in HBS for the biweekly period ending Saturday, May 10, 2025.
- Find more details on the cutover schedule for "Recording Time on Timesheets" in HBS.
Starting May 11 for hourly (non-exempt) employees: use MyTime to clock in for your shift using the expanded clocking options available in your area.
Be aware of key changes to the clocking process for all hourly (non-exempt) employees:
- Clocking: All non-exempt employees must clock in and out for shifts and meals using a UCSF computer workstation, timekeeping kiosk, the mobile app, or new time clock.
- Rounding: For payroll purposes, rounding to the nearest 15 minutes remains the same for clocking in and out for each shift. However, clocking in and out for meals will record exact times.
- Attestation: At the end of each shift, employees will be prompted to verify time stamps and confirm meal and rest breaks.
Like today, biweekly exempt (salaried) employees will not clock in and out.
Job aids will be available at go-live to help you get started completing the most common timekeeping and scheduling tasks in MyTime.
Prepare for the first timekeeping approval actions in MyTime for the biweekly pay period ending May 24, 2025. Review and follow the key dates shown on the cutover schedule for "Recording Time on Timesheets" in MyTime.
Get help if you need it. If you have timekeeping or scheduling questions, start by asking your manager or supervisor. Expanded support options will be available during implementation to provide further assistance when needed.
Monthly Employees
Employees paid monthly will start using MyTime with the June 2025 monthly pay period.
Actions to complete now
Complete your self-paced eLearning in the UC Learning Center. Review your training path and answers to common training questions to ensure you are prepared on day one.
Review the list of key changes to understand what's changing and not changing. Be aware of new policies and procedures that will take effect when MyTime goes live.
Review the cutover schedule to determine which dates and deadlines will affect your work.
Consider downloading and installing the MyTime mobile app. Follow step-by-step instructions to download and install the UKG Pro mobile app to be ready to connect to MyTime at go-live.
Actions to take beginning on June 1, 2025 (monthly go-live)
All employees will receive an email with MyTime login instructions. Follow the instructions provided to log into MyTime and take the actions listed below.
Starting June 1 for monthly employees: use MyTime on a computer workstation or via the mobile app to view your timecard, request and record time off, and more. Like today, monthly exempt employees will not clock in and out.
Job aids will be available at go-live to help you get started completing the most common timekeeping and scheduling tasks in MyTime.
Before midnight on June 6: review, edit, and submit your timesheet in HBS for the May 2025 monthly pay period.
Prepare for the first timecard approval actions in MyTime for the June 2025 monthly pay period. Review and follow the key dates shown on the cutover schedule for "Recording Time on Timesheets" in MyTime.
Get help if you need it. If you have timekeeping or scheduling questions, start by asking your manager or supervisor. Expanded support options will be available during implementation to provide further assistance when needed.