Access job aids below to help with the most common tasks in MyTime. Additional job aids are being added daily.
Job aids are supplements to required training courses for UCSF's MyTime implementation.
General System Functions
Employee Timekeeping
Approve My Timecard - List View
Approve My Timecard - Table View
Fix a Missed Punch with Attestation (Desktop)
Fix a Missed Punch with Attestation (Mobile)
How to Download the Mobile App
How To Submit a Time Off Request
Record Time and Attest to Meal Breaks
Review My Timecard (Exempt Employees)
Review My Timecard (Non-Exempt Employees)
Coming soon:
Request Time off from My Accruals Tile
View Accruals from My Accruals Tile
View and Manage My Schedule
Employee Scheduling
Advanced Scheduling
Shift Coverage Requests in MyTime Advanced Scheduling
How to Request Shift Swaps in MyTime Advanced Scheduling
Submitting Self-Schedule Requests in MyTime Advanced Scheduling
Submitting Availability Change Requests in MyTime Advanced Scheduling
Managing Timecards
Accruals - Managers
Review Employee Accrual Balances
Coming soon:
Approve Accrual Payout Request
Devices - Managers
Coming soon:
View Punches on Map Manager
Information Access - Managers
Coming soon:
Apply Conditional Formatting
By Employee View Search
Create a Personal Hyperfind for Employee Visibility period
Manage Tiles
Manage Timecards Time
Run the Rule Analysis Report
Time-Off and Timecards - Managers
Assign a Pay Code to Enter Time Off
Append Time To Multiple Employee Shifts
Edit the Schedule in the Timecard
Justify Missing Time in the Timecard
Resolve Timecard Exceptions - Hourly Timecard
Review and Approve Pending Timecard Change Requests
Review Time Off Requests Dataviews
Coming soon:
Approve Overtime Group
Identify Pay Code Distribution and Overtime Rules
Manage Historical Time Off
Manage Overtime in the Timecard
Move Timecard Total Amounts
Review Historical Corrections
Target Hours
Managing Attendance
Coming soon:
Resolve Attendance Events in Timecards
Run Attendance Reports
Make a Manual Adjustment
Core Scheduling
Schedule Creation Quick Start Guide: Core Scheduling
Create a Shift from a Shift Template
Assign Pay Code for Partial Shift
Employee Schedule-Weekly Report
Location Schedule Detail - Weekly Report
Location Schedule - Weekly Report
Print Report from Schedule Planner
Schedule Updates Using Drag and Drop
Select Employees in the Schedule
Transfer a Shift in the Schedule
Coming soon:
Add Employee to Employment Terms Group
Add Employee to Schedule Group
Manage Request Periods
Manage Schedule Groups
Remove An Employee from a Schedule Group
Remove an Employee from Employment Terms Group
Shifts or Pay codes Reinherit
Advanced Scheduling
Schedule Creation Quick Start Guide: Advanced Scheduling
Plan Schedules
Managing Employee Preferences in MyTime Advanced Scheduling
Using the Workload Planner in MyTime Advanced Scheduling
Assigning and Tracking Employee Skills and Certifications in MyTime Advanced Scheduling
How to Manage Workload Patterns in MyTime Advanced Scheduling
How to Access Skills and Certification Details in MyTime
Create Schedules
Tracking Rules Violations in MyTime Advanced Scheduling
Opening Shift Assignments in MyTime Advanced Scheduling
Managing Staffing Tasks in MyTime Advanced Scheduling
Generating Schedules in MyTime Advanced Scheduling
Evaluating Daily Coverage in MyTime Advanced Scheduling
Creating Open Shifts in MyTime Advanced Scheduling
How to Apply Shift Segment Tags in MyTime Advanced Scheduling
Maintain Schedules
Viewing the Schedule by Job in MyTime Advanced Scheduling
Unassigning an Employee from a Shift in MyTime Advanced Scheduling
Reviewing the Staffing Dashboard in MyTime Advanced Scheduling
How to Post and Unpost Schedules in MyTime Advanced Scheduling
Performing Mult-Edit Actions in the MyTime Schedule Planner
Managing Shift Breaks in MyTime Advanced Scheduling
How to Schedule a Break Nurse Shift in MyTime Advanced Scheduling
Manage Schedules
How to Manage Availability Requests in MyTime Advanced Scheduling
Pushing Notifications to Fill Open Shifts and Viewing the Call Log in MyTime Advanced Scheduling
Managing Open Shift Requests in MyTime Advanced Scheduling
Using the MyTime Advanced Scheduling Call List to Fill Open Shifts and Record Outcomes
Clinical Scheduling Extensions
Coming soon:
Add Notes in Clinical Scheduling Extensions
Defining Patient Workload Levels
Generate Reports
How to Add and Edit Forecast Events
How to Assign Patients and Tasks
How to Use the Assignment Wizards
How to Use Patient and Staff Tags
How to View Census Data
How to View Historical Components of a Prediction
Using the Scratch Pad in Healthcare Extensions