MyTime Training: Job Aid Library

Access job aids below to help with the most common tasks in MyTime. Additional job aids are being added daily.

Job aids are supplements to required training courses for UCSF's MyTime implementation.

General System Functions

Employee Timekeeping

Click the links below to view Employee Timekeeping job aids. Translated job aids are available below for Spanish, Simplified Chinese, Traditional Chinese, Russian, and Tagalog.

Approve My Timecard - List View

Approve My Timecard - Table View

Cancel Time Off Request

Fix a Missed Punch with Attestation (Desktop)

Fix a Missed Punch with Attestation (Mobile)

How to Download the Mobile App

How To Submit a Time Off Request

Punch with a Badge

Punch Using a Kiosk

Record Time and Attest to Meal Breaks

Combining Rest and Meal Breaks

Review My Timecard (Exempt Employees)

Review My Timecard (Non-Exempt Employees)

View My Accruals in Timecard

View My Calendar

View and Manage My Schedule

Coming soon:

Request Time off from My Accruals Tile
View Accruals from My Accruals Tile

Empleado Registro de Tiempo

Haga clic en el enlace para descargar la ayuda de trabajo en formato PDF:

 

员工时间记录

单击链接下载 PDF 版作业辅助工具：

 

員工時間記錄

按一下連結下載 PDF 版作業輔助工具：

 

Учет рабочего времени сотрудников

Нажмите ссылку, чтобы загрузить PDF-файл с рекомендациями по трудоустройству:

 

Pagpapanatili ng Oras ng Empleyado

I-click ang link para mag-download ng PDF job aid:

 

Employee Scheduling

Managing Timecards

Accruals - Managers

Review Employee Accrual Balances

Coming soon:

Approve Accrual Payout Request

 

Devices - Managers

How to Manage MyTime Kiosks

Coming soon:

View Punches on Map Manager

 

Information Access - Managers

How to Run a Dataview

Create a Personal Hyperfind

Add a Chart to a Dataview

Run the Time Detail Report

Search for an Employee

Confirm Direct Reports

Coming soon:

Apply Conditional Formatting
By Employee View Search
Create a Personal Hyperfind for Employee Visibility period
Manage Tiles
Manage Timecards Time
Run the Rule Analysis Report

 

Time-Off and Timecards - Managers

Pay Period Close Quick Reference Guide

Employee Time Off Requests

Add-Edit-Delete Punches

Approve Employee Timecards

Assign a Pay Code to Enter Time Off

Create a Delegation

Append Time To Multiple Employee Shifts

Delete A Paycode

Edit the Schedule in the Timecard

Justify Missing Time in the Timecard

Making Historical Corrections

Remove Timecard Approvals

Resolve Timecard Exceptions - Hourly Timecard

Review and Approve Pending Timecard Change Requests

Intermittent Leave: Add and Edit Time in the Timecard

Review Time Off Requests Dataviews

Sign-Off Employee Timecards
 

Coming soon:

Approve Overtime Group
Identify Pay Code Distribution and Overtime Rules
Manage Overtime in the Timecard
Move Timecard Total Amounts
Target Hours

 

Managing Attendance

Coming soon:

Resolve Attendance Events in Timecards
Run Attendance Reports
Make a Manual Adjustment

Core Scheduling

Schedule Creation Quick Start Guide: Core Scheduling

Access Employee Schedules

Create a Shift from a Shift Template

Assign Pay Code for Partial Shift

Delete a Schedule Pattern

Edit a Pay Code in a Schedule

Edit a Schedule Pattern

Edit a Single Shift

Employee Schedule-Weekly Report

Location Schedule Detail - Weekly Report

Location Schedule - Weekly Report

Lock and Unlock Shifts

Maintain Shifts

Manage Schedule Audits

Manage Schedule Tile

Print Report from Schedule Planner

Restore Shifts or Paycodes

Schedule an On-Call Shift

Schedule Updates Using Drag and Drop

Define Time Periods in MyTime

Select Employees in the Schedule

Transfer a Shift in the Schedule

Add or Remove an Employee from a Schedule Group

Coming soon:

Add Employee to Employment Terms Group
Manage Request Periods
Manage Schedule Groups
Remove an Employee from Employment Terms Group
Shifts or Pay codes Reinherit

Advanced Scheduling

Schedule Creation Quick Start Guide: Advanced Scheduling

Plan Schedules

Managing Employee Preferences in MyTime Advanced Scheduling

Using the Workload Planner in MyTime Advanced Scheduling

How to Manage Workload Patterns in MyTime Advanced Scheduling

How to Access Skills and Certification Details in MyTime

Add and Remove Skills in HR Umbrella

Create Schedules

Tracking Rules Violations in MyTime Advanced Scheduling

Opening Shift Assignments in MyTime Advanced Scheduling

Managing Staffing Tasks in MyTime Advanced Scheduling

Generating Schedules in MyTime Advanced Scheduling

Evaluating Daily Coverage in MyTime Advanced Scheduling

Creating Open Shifts in MyTime Advanced Scheduling

How to Apply Shift Segment Tags in MyTime Advanced Scheduling

 

Maintain Schedules

Viewing the Schedule by Job in MyTime Advanced Scheduling

Unassigning an Employee from a Shift in MyTime Advanced Scheduling

Reviewing the Staffing Dashboard in MyTime Advanced Scheduling

How to Post and Unpost Schedules in MyTime Advanced Scheduling

Performing Mult-Edit Actions in the MyTime Schedule Planner

How to Schedule a Break Nurse Shift in MyTime Advanced Scheduling

 

Manage Schedules

How to Manage Availability Requests in MyTime Advanced Scheduling 

Pushing Notifications to Fill Open Shifts and Viewing the Call Log in MyTime Advanced Scheduling 

Managing Open Shift Requests in MyTime Advanced Scheduling 

Using the MyTime Advanced Scheduling Call List to Fill Open Shifts and Record Outcomes 

Clinical Scheduling Extensions